Our large tech client based in Redmond, WA is hiring for a Procurement Specialist to support their Security Research business team. Role will be 100% remote but MUST be able to support PST hours.

Description:

• Provide tactical support to assist the Microsoft Security Research business in managing processes associated with procuring goods and services.
• Manage procurement process from working with project owners in drafting Statement of Work (SOW) for procuring goods and services, to creating purchase order (PO) and tracking invoices.
• Review SOW for contracting standards and financial accuracy to ensure integrity and increase favorable approval by Corporate, External, and Legal Affairs (CELA)
• Submit Supplier SOWs to Microsoft’s procurement tool (Contract Web), or DocuSign, before or during the PO creation process as instructed
• Manage PO intake and tracking, ensuring the capture of all information required and:
• Coordinate SOW execution and submit PO to MyOrder
• Coordinate supplier account setup and follow up with Supplier Management with status or changes
• Follow up with interim PO approvers to ensure PO is processed timely
• Manage monthly Supplier invoice intake, accrual and approval processes to ensure net invoice discounts are captured.
• Manage procurement and distribution of software and tools licenses, user accounts and access credentials
• Support reporting processes by maintaining and improving existing reports in Excel (Power BI knowledge a plus, but not required)
• Assist with management of team budget, including tracking of month-over-month spending, and preparation of monthly reports
• Build reporting and report automation using Excel (desire to learn Power BI a plus)
• Provide analytical support for budget tracking
• Candidate will perform all procurement operational functions: purchase orders, sows, contracts, working with a high volume of resource spend, requests for quotes, change orders, processing contracts for signatures, entering POs into Myorder, etc
• 25% creating SOWs and purchase orders (MyOrder)
• 25% reporting and tracking status updates
• 25% responding to emails and
• 25% working on random projects

Qualifications

• Three or more years (3+) of procurement/contracting experience and experience in providing high levels of customer service to partners
• Expertise with Microsoft Excel, which includes data connections and data modeling
• Demonstrated ability to multi-task and prioritize tasks with high level of accuracy
• Proficiency with Outlook, PowerPoint, and Word
• Excellent written and verbal communication
• Budgeting/accounting/finance experience a plus (not required)
• Experience with Power BI report building a plus (not required)
• Knowledge of internal Microsoft applications including Teams, MyOrder, MS Invoice, + Informa is a plus (not required)

About Aston Carter:

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At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.